Consultancy, Procurement Associate, Supply Chain Solutions Team, Supply Chain Management Unit (SCMU), Copenhagen, Denmark (1 Post + Roster), Copenhagen, Denmark

About Us

UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Operating under our strategic global framework, we focus on resilient, high-impact results designed to accelerate the Programme of Action of the International Conference on Population and Development (ICPD) and the Sustainable Development Goals (SDGs).

The self-funded Supply Chain Management Unit (SCMU), operationalized in January 2022, ensures that UNFPA effectively supports the delivery of life-saving reproductive health products and program supplies to end-users globally. We work tirelessly to strengthen the capacity of national governments and international partners to ensure end-to-end visibility, coordination, and absolute accountability across all global humanitarian supply chains.

Learn more about our team and mission on the NGO Jobspot homepage.

Key Responsibilities

The selected Procurement Associate will support the Supply Chain Solutions (SCS) Team. In this role, you will ensure the execution of transparent, efficient procurement and supply chain services to external partners (including governments, NGOs, and sister UN Agencies) in strict compliance with UNFPA procurement guidelines.

A. Procurement and Supply Chain Operations

• Administer and execute end-to-end Third-Party Procurement Services from initial client request to final physical delivery.
• Prepare accurate Pro-forma Invoices in the Order Management System (OMS) according to customized specifications and established KPIs.
• Process, validate, and dispatch Purchase Orders (POs) in the ERP system, monitor international shipments, audit shipping documents, and resolve delivery or quality disputes.
• Reconcile Pro-forma Invoices with the SCMU Finance Team, process vendor payments, and submit final client invoices.

B. Operational and Technical Support

• Maintain up-to-date partner interaction records, communication histories, and agreements in the Customer Relationship Management (CRM) system.
• Support the StoreFront Third-Party Procurement digital transformation project during testing, implementation, training, and deployment phases.
• Develop data-driven reports, spreadsheets, and visual dashboards using Google Data Studio to track operational performance metrics.

C. Miscellaneous Support

• Carry out specialized supply chain logistics tasks as assigned by the Solutions and Relations Analyst and Team Lead.

Requirements & Qualifications

Education Requirements

• Completion of Secondary Education (High School Diploma) is required.
• A Bachelor's degree in Supply Chain Management, Logistics, Business Administration, International Commerce, or a related field is highly desirable.
• Professional Supply Chain certifications (e.g., CIPS Level 2, CILT) are considered a strong asset.

Experience and Technical Skills

• A minimum of six (6) years of professional experience in international procurement, logistics, or public sector supply chain operations.
• Strong negotiation, interpersonal, and communication skills to manage diverse multi-stakeholder relationships.
• Prior experience managing pharmaceutical, contraceptive, or medical device supply chains is highly valued.
• Proficiency in Google Workspace, Oracle-based ERP systems, Order Management Systems (OMS), and CRM databases.
• Familiarity with public sector procurement guidelines and international import compliance regulations.

Languages

• Fluency in English (written and spoken) is strictly required.
• Working knowledge of French, Spanish, or Russian is highly desirable.

Core Competencies

• Exemplifying integrity and embracing cultural diversity.
• Analytical capabilities and strategic, system-level thinking.
• High personal accountability and strong collaborative teamwork capabilities.

Salary & Benefits

• Contract Type: Individual Consultancy (Non-Rotational Contractor)
• Duration: 11 Months (with potential for roster placement)
• Work Schedule: Full-time (Monday to Friday, 09:00 - 17:30)
• Duty Station: Copenhagen, Denmark (UN City, Marmorvej 51)
• Organizational Culture: Equal opportunity employer fostering diversity, equity, and inclusion. We welcome applications from women, individuals from the LGBTQIA+ community, indigenous populations, and persons with disabilities.

How to Apply

Interested candidates must submit their application before the official closing date: August 6, 2026, at 03:59 AM UTC. Please ensure all qualifications, professional experience, and language proficiencies are clearly documented in your resume. No application or administrative fees are ever requested by UNFPA during any stage of the recruitment process.

Quick Job FAQ

What is the application deadline for this Procurement consultancy?

The application deadline for this UNFPA Procurement Associate consultancy position in Copenhagen is August 6, 2026, at 3:59 AM. Please apply early to ensure consideration.

What are the minimum qualifications required?

You need a high school certificate combined with six years of experience in international procurement or supply chain operations. A Bachelor’s degree or CIPS certification is highly advantageous.

Is this a remote-friendly position?

No. This consultancy position is on-site at the UNFPA Supply Chain Management Unit (SCMU) office located in Copenhagen, Denmark, operating on a standard full-time weekday schedule.

What is the duration of this contract?

This is an individual consultancy contract with a designated duration of eleven (11) months. Exceptional performers may be placed on an active roster for future opportunities.